System Architecture
Collect
Diagram would be placed here in an interactive version.
Collaborate
Diagram would be placed here in an interactive version.
Capitalize
Select a component to view details
Collect
Client
- Web and Mobile Client
- Available for iPhone and Android.
- Fast and pleasant user interface for Desktop and Mobile.
- Fast and pleasant user interface using AJAX/Angular.
- Translated into more than 5 languages.
- Web administration.
- Drag & drop (files or documents) from the desktop.
Microsoft Office Add-in
- Office Add-ins for: MS Outlook, MS Word, MS Excel, MS PowerPoint, and MS Teams.
- Import from mail servers.
- Automatic import and sorting via configurable filters.
- Import of EML and MSG files.
2D / Two-Dimensional Barcodes
1D / Linear Barcodes
Document Signing
- Electronic signature with certificate.
- Handwritten signature.
- Document stamping.
Scanning Station
- Wizard for mass scanning of documents. Allows converting them to PDF, setting metadata, and adding them to PSS-Mena.
OCR
- Arabic OCR Support
- Scan and secure the storage of all paper documents.
- Integrable with most Open Source and Commercial OCR engines.
Encryption
- File encryption is a security method that converts your files into ciphertext or unreadable data. By using this method, you may be sure that even if unauthorized people access your files, they won't be able to understand the contents without the decryption key
PDF tools
- Split selected pages into a single file for each.
- Rotate selected pages into a new single file.
- Extract selected pages into a new single file.
- Delete selected pages.
Collaborate
PSS-Mena allows information sharing and collaboration among users, facilitating efficient distribution and quick access to information to solve problems and assist in decision-making.
Client
- Bulk upload of documents.
- Download folders as ZIP files.
- Lock/Unlock documents.
- Favorites management.
- Select default startup folder.
- Document generation from templates.
- Personal documents for each user.
- Recycle bin for each user.
- Email event notifications (when changes occur).
- Send document URL by email.
- Document notes.
- Messaging (subscriptions/send messages to users).
- Metadata extraction from documents.
- Unique document ID and URL.
- User tags.
- Categorization by categories.
- Document relationships (parent-child, bidirectional, and stapled).
- Forums.
- Document watermarking (text or image).
- Configurable automatic cataloging.
- Operations with multiple documents simultaneously.
- Document expiration.
- Live edit.
Workflow
- Create complex workflows.
- Review, approval, validation workflows.
- Support for parallel and serial workflows.
- Assign tasks to groups or users.
- Monitor workflow tasks, status, and process from the dashboard.
- Configurable email message notifications.
- Trigger a workflow automatically from a folder or document type.
- Automatic workflow execution based on the folder or folder type.
Document Preview
- Based on the check-in/check-out model.
- Add comments to versions.
- Manage version history (restore, compact).
- Compare versions (metadata and text).
Metadata
- Define different metadata fields.
- Define fields as: inputs, dates, links, simple lists, multiple selection lists, text areas, checkboxes.
- Support for metadata in different languages.
Task Management
- Create tasks.
- Assign, control, and complete tasks.
- Manage states and projects related to tasks.
- Configurable email message notifications.
- Calendar.
Dashboard
- Quick access to: latest edited, locked, downloaded, subscribed, modified, uploaded, and received emails among others.
- User news (search agent).
- Workflow and user tasks.
- RSS service.
Capitalize
Transforming Information into Actionable Assets with PSS-Mena
PSS-Mena allows the user to turn information into valuable intellectual capital and actionable assets for the enterprise. This helps organizations fully realize the potential of corporate knowledge much faster. The system also includes administration tools to define the roles of various users. Access control, user quota, level of document security, detailed logs of activity and workflow management, are just some of the available features. PSS-Mena improves personal productivity by mapping the users’ everyday work processes, helping deliver high adoption rates.
Search engine
- Searches for documents by content, keyword, date modified, author, and document type. Automatically indexes uploaded document formats: Text, HTML, RTF, XML, PDF, OpenOffice.org, MS Office, MS Office 2007, EXIF JPEG, MP3 ID3.
- Search by synonyms.
- Searches ordered by relevance.
- Searches using group properties (metadata).
- Allows storing queries.
- Advanced searches using XPath and SQL.
- News User.
- Search based on a hierarchical directory structure.
- Select the search objects, folders, emails, documents, or records.
- Allows using tags to find documents.
- Allows use of metadata to locate documents.
- Choice of simple and advanced search.
- Allows sorting of the results according to various criteria.
- Download Options or go to the location of a document from the results view.
- Support for Stemming, stop-words, and synonyms.
- Push news service (based on user queries).
Administration
- Full user audit (trace log). All user operations are recorded and stored in a database.
- Show logged users.
- Unlock and remove documents published.
- View the repository.
- Advanced searches using XPath and SQL.
- Detailed activity log.
- Import documents/folders from the file system.
- Export the repository file system.
- Managing the workflow.
- Reports (Jasper).
- Importing the thesaurus (or .rdf owl formats).
- View configuration settings.
- User quota.
- User Profiles (functions for which a user can access).
- Task Scheduler (scheduler).
- Smart Tasks.
- Macros.